End User License Agreement

Last updated: March 2, 2026

1. License Grant

Subject to your compliance with this End User License Agreement ("EULA") and our Terms of Service, Cheque Extractor grants you a limited, non-exclusive, non-transferable, revocable license to access and use the Cheque Extractor software application and services ("Software") solely for your internal business purposes.

This license permits you to:

Access the Software through supported web browsers and devices
Upload and process check images and financial documents
Extract data using our OCR and AI technology
Integrate with your QuickBooks Online account
Store and manage your processed data within the Software

2. License Restrictions

You agree NOT to:

Reverse Engineer: Decompile, disassemble, reverse engineer, or attempt to derive the source code of the Software
Modify: Modify, adapt, translate, or create derivative works based on the Software
Copy: Copy, reproduce, or duplicate the Software except as expressly permitted
Distribute: Rent, lease, lend, sell, sublicense, or distribute the Software to third parties
Remove Notices: Remove, alter, or obscure any proprietary notices, labels, or marks on the Software
Circumvent: Bypass, disable, or circumvent any security features or access controls
Competitive Use: Use the Software to develop competing products or services
Automated Access: Use bots, scrapers, or automated tools to access the Software without permission

3. OCR and AI Technology Disclaimers

IMPORTANT ACCURACY DISCLAIMER

The Software uses Optical Character Recognition (OCR) and Artificial Intelligence (AI) technology to extract data from check images and financial documents. While we strive for high accuracy, you acknowledge and agree that:

No Guarantee of Accuracy: OCR and AI extraction is NOT 100% accurate and errors WILL occur
Human Review Required: You MUST review and verify all extracted data before using it for accounting, financial, or business purposes
Image Quality Dependency: Accuracy depends on image quality, clarity, handwriting legibility, and document condition
No Liability for Errors: We are NOT liable for any errors, omissions, or inaccuracies in OCR extraction
User Responsibility: Final accounting decisions and data accuracy are YOUR sole responsibility

3.1 Factors Affecting Accuracy

OCR accuracy may be affected by:

Poor image quality, low resolution, or blurry photos
Handwritten text or unusual fonts
Damaged, torn, or faded checks
Shadows, glare, or poor lighting in images
Skewed, rotated, or distorted images
Non-standard check formats or foreign languages
Overlapping text or complex backgrounds

3.2 Best Practices

To maximize accuracy:

Upload high-resolution images (minimum 300 DPI recommended)
Ensure good lighting and minimal shadows
Capture the entire check with all four corners visible
Keep the check flat and avoid wrinkles or folds
Use a neutral background (white or light-colored)
Always review confidence scores and manually verify low-confidence extractions

4. Financial and Accounting Disclaimers

NOT PROFESSIONAL ADVICE

The Software is a DATA ENTRY TOOL ONLY. It is NOT:

Professional accounting, bookkeeping, or tax advice
A substitute for qualified accountants or financial professionals
A guarantee of compliance with accounting standards or regulations
A validation or certification of financial accuracy
A replacement for human judgment in financial decisions

4.1 User Responsibilities

You are solely responsible for:

Data Accuracy: Verifying all extracted data before use in accounting records
Compliance: Ensuring compliance with applicable accounting standards (GAAP, IFRS, etc.)
Tax Obligations: Meeting all tax reporting and filing requirements
Financial Decisions: All business and financial decisions based on the data
Record Keeping: Maintaining proper financial records and backups
Professional Consultation: Consulting qualified professionals when needed

4.2 No Financial Liability

We are NOT liable for any financial losses, tax penalties, audit issues, accounting errors, or business decisions resulting from your use of the Software or reliance on extracted data.

5. QuickBooks Integration Limitations

5.1 Third-Party Service

QuickBooks Online is a third-party service provided by Intuit Inc. You acknowledge that:

We do not control QuickBooks Online availability, performance, or functionality
QuickBooks integration depends on Intuit's API, which may change without notice
We are not responsible for QuickBooks service outages or data issues
Your use of QuickBooks is subject to Intuit's terms and policies

5.2 Data Synchronization

Regarding data synced to QuickBooks:

Review Before Sync: You MUST review all data before syncing to QuickBooks
No Automatic Undo: Once synced, data becomes part of your QuickBooks records and cannot be automatically undone
Duplicate Detection: While we provide duplicate detection, you are responsible for preventing duplicate entries
Data Integrity: We are not liable for data corruption, loss, or errors in QuickBooks
Backup Responsibility: You should maintain regular backups of your QuickBooks data

5.3 API Limitations

QuickBooks API has rate limits and restrictions that may affect sync speed or availability. We are not liable for delays or failures caused by API limitations.

6. Data Security and Privacy

6.1 Security Measures

We implement industry-standard security measures including:

TLS 1.3 encryption for data in transit
AES-256 encryption for data at rest
Encrypted storage of OAuth tokens and credentials
Regular security audits and vulnerability assessments
Access controls and authentication mechanisms

6.2 No Absolute Security

IMPORTANT: No system is 100% secure. While we implement strong security measures, we cannot guarantee absolute security against all threats. You acknowledge that you use the Software at your own risk.

6.3 User Security Responsibilities

You are responsible for:

Maintaining the confidentiality of your account credentials
Using strong, unique passwords
Enabling two-factor authentication when available
Promptly reporting any security breaches or unauthorized access
Securing your devices and network connections

6.4 Data Privacy

Our collection, use, and protection of your data is governed by our Privacy Policy, which is incorporated into this EULA by reference. Please review our Privacy Policy at /legal/privacy.

7. Intellectual Property Rights

7.1 Our Ownership

The Software, including all code, algorithms, designs, interfaces, documentation, and related materials, is the exclusive property of Cheque Extractor and is protected by:

Copyright laws
Trademark laws
Trade secret laws
Patent laws (where applicable)
International intellectual property treaties

7.2 Your Content

You retain all ownership rights to check images, financial documents, and data you upload. By uploading content, you grant us a limited license to process, store, and display it back to you as necessary to provide the Software functionality.

7.3 Trademarks

"Cheque Extractor" and related logos are our trademarks. You may not use our trademarks without prior written permission.

8. Warranty Disclaimers

THE SOFTWARE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, WE DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO:

Merchantability: The Software is fit for any particular purpose
Accuracy: OCR extraction will be error-free or accurate
Availability: The Software will be uninterrupted or error-free
Security: The Software is completely secure from all threats
Compatibility: The Software will work with all systems or browsers
Results: Use of the Software will achieve any specific outcome
Non-Infringement: Use will not infringe third-party rights

Some jurisdictions do not allow the exclusion of implied warranties, so some of the above exclusions may not apply to you. In such cases, warranties are limited to the minimum required by law.

9. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW:

IN NO EVENT SHALL CHEQUE EXTRACTOR, ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, OR LICENSORS BE LIABLE FOR:

ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES
LOSS OF PROFITS, REVENUE, DATA, OR BUSINESS OPPORTUNITIES
BUSINESS INTERRUPTION OR LOSS OF USE
ERRORS IN OCR EXTRACTION OR DATA PROCESSING
FINANCIAL LOSSES RESULTING FROM ACCOUNTING ERRORS
DAMAGE TO REPUTATION OR GOODWILL
COST OF SUBSTITUTE SERVICES
THIRD-PARTY CLAIMS OR ACTIONS

THIS LIMITATION APPLIES REGARDLESS OF THE LEGAL THEORY (CONTRACT, TORT, NEGLIGENCE, STRICT LIABILITY, OR OTHERWISE) AND EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

OUR TOTAL AGGREGATE LIABILITY SHALL NOT EXCEED THE GREATER OF:

The amount you paid us in the 12 months preceding the claim, OR
$100 USD

Some jurisdictions do not allow the limitation or exclusion of liability for incidental or consequential damages, so the above limitations may not apply to you.

10. Updates and Modifications

10.1 Software Updates

We may update, modify, or discontinue features of the Software at any time without notice. Updates may:

Add new features or functionality
Remove or change existing features
Fix bugs or improve performance
Update security measures
Modify user interfaces or workflows

10.2 Automatic Updates

The Software may automatically download and install updates. You consent to such automatic updates as part of your use of the Software.

10.3 No Obligation to Maintain Features

We have no obligation to maintain, support, or continue offering any particular feature or functionality. Features may be deprecated or removed at our discretion.

11. Term and Termination

11.1 License Term

This license is effective from the date you first access the Software and continues until terminated by either party.

11.2 Termination by You

You may terminate this license at any time by discontinuing use of the Software and deleting your account.

11.3 Termination by Us

We may terminate or suspend your license immediately if:

You violate this EULA or our Terms of Service
Your subscription payment fails or is past due
We suspect fraudulent, illegal, or abusive activity
Required by law or legal process
We discontinue the Software (with reasonable notice)

11.4 Effect of Termination

Upon termination:

Your license to use the Software immediately ends
You must cease all use of the Software
You may export your data within 90 days
We may delete your data after 90 days
Provisions regarding disclaimers, limitations of liability, and intellectual property survive

12. Export Compliance

The Software may be subject to export control laws and regulations. You agree to comply with all applicable export and import laws and not to export, re-export, or transfer the Software to prohibited countries, entities, or persons.

13. Government Use

If you are a government entity, the Software is "commercial computer software" and "commercial computer software documentation" as defined in applicable regulations. Government use is subject to the terms of this EULA.

14. Entire Agreement

This EULA, together with our Terms of Service and Privacy Policy, constitutes the entire agreement between you and Cheque Extractor regarding the Software and supersedes all prior agreements, understandings, and communications.

15. Changes to This EULA

We may update this EULA from time to time. Material changes will be communicated via email or prominent notice in the Software. Continued use after changes become effective constitutes acceptance of the updated EULA.

16. Contact Information

For questions about this EULA, please contact us:

Email: legal@kyriq.com

Support: support@kyriq.com